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Your Room Inspection

Moving In:

All students checking in to Cornell housing must review and submit a Room Inventory & Condition (RIC) form within 48 hours of moving in, to be sure it accurately reflects the condition of their room, suite, or apartment. This is important, as students are responsible for damage to their room assignment that is observed at checkout but not recorded at check-in. If you do not complete the form within 48 hours of checking in, the form will be locked and the information on the form will be binding.
Signing your RIC form indicates that you have inspected your room and gives you the opportunity to record the results and add comments about the condition of your room.

Learn about the RIC process by downloading this RIC Resident Training PDF. (Free PDF viewer software required.)
Undergraduate Students:
Please use the instructions below to review and sign your RIC form online.
  1. Review the RIC Resident Training PDF so you can successfully complete your RIC.
  2. Log in to the Room Inventory & Condition system using your Cornell NetID and password. (If you need assistance with your NetID or password, visit cit.cornell.edu/identity or call 607-255-8990.)
  3. At the welcome screen, click "Edit" to begin reviewing your RIC. Your room inspection information will appear on the next page. There is also information about how to contact us should you encounter problems.
  4. Carefully review the list of inspection points and their associated conditions. Update them so they accurately reflect your room's condition.
  5. Use the "Condition Notes" field to describe the condition of an inspection point. Place a maintenance request here for any items that need immediate attention. If you have urgent concerns, contact your residential staff.
  6. Click "Set Inspection Complete" to finish your RIC. You may then log off.

Graduate and Professional Students:

You will use a paper RIC form to review the condition of your room/apartment, which will be given to you during your check-in process. Please contact your service center staff or Graduate Residence Manager with any questions.

Moving Out:

When you move out, your RIC form is updated by your residential staff to record any damage to your room, suite, or apartment accrued during your occupancy.
You will be charged for damage, missing furniture and items, uncleaned units, and belongings left behind. Charges not attributed to a specific roommate will be split equally among all roommates who share the space (i.e., roommates who share a suite or apartment will only be responsible for charges associated with their bedroom and with common areas in the unit).
Undergraduate Students:

DAMAGE CHARGE FAQs:

How do I view the results of my move-out inspection?
Review your online RIC form here.

How do I know what I'm being charged for?
All charges will be noted on your RIC form.

Will I be contacted if I have any damage charges?
Yes, if you have been charged for any damage to your room, suite, or apartment, you will receive an email within approximately one week of checking out, referring you to your RIC form for details.

Where can I view a list of damage charges?
Review the Damage, Repair, and Replacement Price List.

I have reviewed my RIC form and the damage price list, and I still have questions.
Specific questions about your move-out inspection should be directed to your Residence Hall Director or House Assistant Dean.

Why am I being charged for damage caused by my roommate/suitemate?
Charges for damage that is not attributed to a specific roommate are divided among all roommates who share the space (i.e., roommates who share a suite or apartment will only be responsible for charges associated with their bedroom and with common areas in the unit).

Documentation of Damages: It is your responsibility to get written documentation from your roommate(s) for any specific damages they caused, so you are not charged. Roommates wishing to take responsibility for any damage must notify their Residence Hall Director or House Assistant Dean by 5:00pm on the last day of classes. All room occupants should be copied on this email. Damage responsibility not identified in writing will result in roommates being charged equally for any damage.

I believe I was unfairly charged for damage. How can I appeal a charge?
Submit a damage appeal (a written description of your situation and concerns) by June 30 if you feel you have been mistakenly or unfairly charged for damage to your room. Appeals will be accepted ONLY from residents. Please note that charges related to improper checkouts (see below) cannot be appealed.

Why can't I appeal a charge?
Appeal are only accepted from residents. Written damage appeals are not accepted after June 30 (please see above). Also, if you failed to use either the "Checkout with Appointment" or the "Non-Appointment Checkout" processes recommended to you in the Closing Notice you received, then you forfeited your right to appeal any damage charges to your room.

Graduate & Professional Students:

Please refer to your paper RIC form for details about damage charges. You may contact your service center staff or Graduate Residence Manager with any questions.

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