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Moving Out

Spring 2019


Undergraduate students:

Students should plan on checking out of their rooms within 24 hours following their last exam.  

Cornell's undergraduate residential buildings close for the spring 2019 semester on Sunday, May 19, 2019 at 2:00pm.

Graduating seniors may stay in their rooms/buildings until 12:00 noon on Monday, May 27.

Anyone else remaining in the residence halls after 2:00pm on May 19 without prior authorization will be charged a late departure fee of $42.00 per hour for each hour (or fraction of an hour) of occupancy.  These charges are not prorated. 

Late departures will only be approved under extreme circumstances. If you are unable to move out by 2:00pm on May 19, please submit a late-departure request by email to Brigitt Schaffner at bms3@cornell.edu by Thursday, May 9.  You will then be notified about whether you are authorized for a late departure.  SPECIAL NOTE:  Residents of North Campus who are approved for a late departure may be asked to move to another room or building, and residents of West Campus to a room within their current building, on May 22 between 9:00am and 12:00 noon to accommodate Commencement housing guests.  Detailed move-out instructions will be communicated directly to these residents.  (Graduating seniors will not have to move, and instead may stay in their spring-semester rooms through 12:00 noon on May 27.)

For specific instructions, please read on.

Check-out process

By Monday, May 13 at 5:00pm, either sign up for a checkout appointment (“OPTION A”), or inform your RA of your departure date and time (“OPTION B”).

OPTION A:  Checkout with Appointment

* We recommend using this checkout method if you anticipate being billed for any damages. *

1.  By Monday, May 13 at 5:00pm, sign up with an RA for a checkout appointment. Your checkout appointment should occur within 24 hours following your last exam. Appointments are offered (based on availability) between 9:00am & 9:00pm daily.

2.  Be packed and prepared for departure at the time of your checkout appointment, with all items completed on the “Prior to Checking Out” list, below. Please be on time, or you may forfeit your appointment.

3.  During your checkout appointment, inspect your room with your RA. Compare the condition of the room to the Room Inventory and Condition (RIC) form you completed upon moving in, note any discrepancies, and sign your RIC form online.

4.  Lock the room door(s).

5.  Return your keys – room, suite, outer door, and mail – to your Service Center or building’s key drop box using the key return envelope you receive in your mailbox.  Bike room and alternative access keys should be returned to your Service Center prior to checking out.  Keys not returned at the time of checkout will result in charges to your Bursar account.

OPTION B:  Non-Appointment Checkout

1. By Monday, May 13 at 5:00pm, inform your RA of your departure date/time by signing up on your RA’s Non-Appointment Checkout sheet.  Your departure should occur within 24 hours following your last exam.

2.  Complete all items on the “Prior to Checking Out” list, below, before you depart.

3.  Lock the room door(s).

4.  Return your keys – room, suite, outer door, and mail – to your Service Center or building’s key drop box using the key return envelope you receive in your mailbox.  Bike room and alternative access keys should be returned to your Service Center prior to checking out.  Keys not returned at the time of checkout will result in charges to your Bursar account.

5.  Your room will be inspected by your RA after your departure.  Please see “Room Inspections” below for more details.

NOTE:  If you fail to do either checkout method listed above, your departure will be considered an Improper Checkout, and you will forfeit your right to appeal any damage charges to your room.

Prior to Checking Out:

  • Remove all belongings from your room. Carefully check drawers, closets, and corners.  Lost belongings and items left behind will not be returned to you.     
  • Remove all trash and recycling to the dumpsters and recycling receptacles.  Trash rooms will be locked during the move-out period.  See the “Dump & Run” section below for information about donating any unwanted items.     
  • Clean and vacuum your room. If you do not, you will be charged for staff labor.     
  • Remove any message board(s), tape, posters, hooks and associated mounting brackets from your walls, ceiling, and door (inside and out).  If items/residue remain, and/or if removal causes damage to the room wall or ceiling surfaces, a $140 wall damage charge will apply.     
  • Return all dining room property to any dining room – no questions asked.   
  • If you rented a refrigerator or MicroFridge from CSI, leave your cleaned and defrosted appliance in your room to be picked up after closing.  See instructions on page 2.         
  • If your building is wired for Internet access, leave the Internet cable in your room.     
  • If you subscribed to Time Warner Cable (available in the Townhouses), visit timewarnercable.com for instructions about your account.       
  • Close and lock your windows.

Room Inspections:

During your checkout appointment (for those choosing Option A), or after your departure (for those choosing Option B), your room will be inspected by your RA.  The condition of everything in your room will be compared with the condition listed on the Room Inventory and Condition (RIC) form you completed upon moving in, and you will be charged for any damage incurred to your room during your occupancy.  If you choose to have a checkout appointment, you will have the opportunity to comment on your RIC form about damage incurred.  Please note: charges may be added to your account after your checkout for damages or missing items discovered in your room or building common area.  To view your charges, visit http://living.cornell.edu/live/movingin/room-inspection.cfm.  

Documentation of Damages:

It is your responsibility to get written documentation from your roommate(s) for any specific damages they caused, so you are not charged.  Roommates wishing to take responsibility for any damage must notify their Residence Hall Director by email by  5:00pm on Monday, May 13. All room occupants should be copied on this email. Damage responsibility not identified in writing by May 13 will result in roommates being charged equally for any damage.

Security:

The need for residence hall security increases when there are fewer residents present.  As always, do not allow non-residents access to your building unless they are accompanied by a resident.  Any unusual observations should be reported to your residential staff or to Cornell Police at 5-1111.  Any emergencies should be reported by calling 911.

Cancelling 2019-2020 Housing:

If you will not be enrolled at the University next fall but have signed a housing contract for the 2019-2020 academic year, please email the Housing & Dining Contracts Office at housing@cornell.edu with proof of your University status to cancel your contract and avoid any housing charges.

Dining:

Spring semester meal plans end at 2:00pm on Sunday, May 19.  Please note that some dining facilities may begin closing or changing to summer hours before that date; refer to dining.cornell.edu for specific information about closing, summer hours, and hours of operation during Senior Days and Commencement weekend.  Big Red Bucks may continue to be used through the end of the day on May 19 (graduating seniors may use their Big Red Bucks through Sunday, May 26).  Please remember that you will not be reimbursed for any Big Red Bucks you do not use, nor will Big Red Bucks carry forward into the next academic year. Before you leave campus, please return all Cornell Dining property to any dining room – no questions asked.  If you wish to sign up for a meal plan for next year, please do so at dining.cornell.edu.

Community Centers and Service Centers:

Some Community Centers and Service Centers may have reduced hours beginning during Study Week.  Please visit housing.cornell.edu, click on “Live on Campus,” and then on “Your Community” to find specific hours of operation.

Forwarding Address:

Be sure that you leave an accurate SUMMER forwarding address so that mail can be appropriately handled. Forwarding addresses may be updated through the housing portal at housing.cornell.edu. First Class mail is forwarded.  International mail will be returned to the sender with a forwarding address attached.  Each resident must make arrangements with publishers to redirect newspapers, magazines, and periodicals immediately.  These will be recycled otherwise. Be sure to also change your address for the 2019-2020 academic year online in the Cornell University electronic directory at whoiam.cornell.edu.

CSI Refrigerators and MicroFridges:

If you rented a refrigerator or MicroFridge from CSI, leave the appliance in your room to be picked up after closing. All rental appliances must be thoroughly cleaned, and should be defrosted two days before your departure, with the door to the refrigerator and freezer left open. You will be charged if rental equipment is not left in its original condition. If you have changed rooms since the fall, or have any questions, call CSI at 1-800-525-7307.

Shipping & Storage:

Shipping and summer storage services are available through Campus Life’s approved vendor, Big Red Shipping & Storage: www.bigredboxes.com.  Please note that all service pick-ups must be completed prior to the 2pm check-out deadline on May 19.

Fall 2019 Opening:

Cornell’s undergraduate residences open for the 2019-2020 academic year on Friday, August 23 and Saturday, August 24, 2019.  However, it is advisable for upperlevel students to wait until after 1pm on Saturday, August 24 or later to arrive on campus.  More than 3,500 new first-year and transfer students will be moving into their buildings on those two days, and campus will be very congested.

> Review room inspection & damage charge information
 

Can’t take everything home with you?
Don’t throw it away – give it away! 

Dump & Run is Cornell’s waste-reduction and recycling program that collects items from students leaving in May, and resells them in August to benefit local nonprofit organizations. Last year, the Dump & Run sale raised more than $50,000! For more information, email dumpandrun@cornell.edu.

Collection dates:  May 10 - 22

Look for collection boxes in your residence halls & community centers.

What we WILL collect:  clothing, organizational units, working appliances and electronics, sporting items, coat hangers, decorations,  new toiletries, non-perishable food, text books, etc.

What we will NOT collect:  pillows, underwear, socks, trash, personal printers, or anything broken.

Graduate & professional students:

Please plan to check out of your room/apartment by 2:00pm on the final day of your contract period.  Contract extensions and early departures must be pre-approved by the Housing & Dining Contracts Office.

In advance of moving out, you should sign up for a Pre-Vacate Appointment with a Graduate Community Advisor (GCA) from your community to review the condition of your residence.  While this appointment is not mandatory, if you miss it or do not sign up for one, you will waive your right to appeal any damage or cleaning charges.  Please refer to the information you receive from your Graduate Residence Manager about how and when to sign up for an appointment, and what you must do before moving out to avoid charges.

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